Electronic signatures and Origins Register understand the laws and the impact

Electronic signatures and Origins Register understand the laws and the impact On 30 June 2000, President Clinton signed the Electronic Signatures in Global and National Commerce Act (ESIGN) using his electronic signature ID, and thus established the validity of electronic signatures and inteational - Inteational Trade. In the four years prior to the passage of this law, a dozen countries have adopted similar laws and guidelines to indicate the purpose, and in five years since the law has passed all the others adopted similar laws and regulations. This means, at the end and how can benefit businesses, individuals and the nation or the world? The best way to respond to a request of this kind is to take a look at the origins of the law, and to understand the reasoning behind its passage and the passage of state laws. The birth of the electronic signature - Fax In 1980, companies and individuals gradually began using fax machines, high-priority or time of delivery of sensitive documents. Today, the fax is a staple of the business. Most people do not consider the original of this new tool created obstacles, not to consider its impact on the speed of communication and the benefits of its use. But in its early stages many of the same issues surrounding electronic communication and electronic signatures must be solved when using the fax. When the first contract was signed and faxed, created the basis for examining the validity of electronic signatures. After having been the first time that someone could sign something, you put in a car, send a phone line to another and also to provide a digital signature. The path of this, it is not possible to verify the signature or traceability, and in most cases, through the wire of miles before reaching its destination, then how could it be considered a valid signature? The intentions of signing it was clear to everyone, but the company wanted to know that I can rely on the validity of the signature, and if it is not actually seen an action of an individual or a company as any company can put your trust in it? This course was very successful and rapid fashion in the courts of this method the validity of the signature, as if the parties were standing in the concert hall. With this, the fax has become standard operating procedure throughout the world. The courts have found the validity of this method of signature capture and businesses also feel safe in this method. A leap of faith, because the complications caused by fax initially. Many people were aware that the original fax ink disappears after a period of time and had to make another copy of the fax using a photocopier, if you want to store them permanently. In addition, many times the image quality is poor or not very readable, but companies with the intention and that it would be signed, although there were only a legible signature. So, in essence, you have a copy of a copy of a digital image, and also with so many loopholes for the change and to offenses of the fax still worked and the company prospered. The logic behind this reasoning is easily justifiable. Before the fax, the contract was signed between the seller and the client verbally, then somewhere on the way to a hard copy has been signed and dispatched. Many of sale before the fax was used for a simple "OK Let's do it" comment on the phone. This reader to obtain and make the wheels tu on the key issue in a world of electronic communications, or for that matter in a digital world with no physical or direct contact, most companies can operate on trust. They provide a service to a customer and the customer trusts that provide this service satisfactorily, while the supplier trusts the customer must pay for services rendered. Confidence is not something new in world affairs, was often indicated by a handshake or "You have an agreement, and that is all you need to reach an agreement done. This has changed now? I think the answer is no, but the judges and their opinion on the validity of electronic signatures? After all, judges not only to keep the wheels tuing and generate income, because they have no confidence in this type of signature and what is the legal signature of the answers to the question? This line of thought brings us back to the Electronic Signatures in Global and National Commerce Act or as is commonly called, the ( "ESIGN") law. Electronic signatures, the courts and the Govement The Govement Documents Disposal Act ( "GPEA"), Uniform Electronic Transactions Act ( "UETA"), Electronic Code of Federal Regulations (CFR-e ") and electronic signatures and global National Commerce Act ( "ESIGN") are all attempts by Congress, the federal agencies and states to determine the liability and validity of electronic signatures, and to help the judges to answer questions about its applicability. These efforts revolve around three main concepts of authentication, integrity and non-repudiation. Authentication Authentication is the basis on which to believe that the extent of signing the electronic document that they say they are. This can be accomplished in several ways. In the tradition of the world, could be the control of the driving license or other form of identification, but in the electronic world this is not always an option if other methods should be used. In most cases, and the realization of this identity check is to use an e-mail-based identification. It is a process most people have lived at a time, while the use of the Inteet. If you subscribe to a web-based service is generally necessary to create a useame and password. When you create this account for many systems to send a verification email to the email address you entered in the file, which shows that you have the e-mail. You can then copy and paste the verification of the information contained in the system of confirmation from the website and become a member verified. This process and the majority of processes that use your e-mail are known as e-mail based systems. Another way to verify the identity is known to use third mechanism for validation. In other words, use something that probably has already verified that the entity in question. There are several ways to achieve this kind of authentication. May you have a website that require you to enter in your zip code, an account number or in some cases, a credit card number. Many web sites you enter your credit card information in a form to allow them to reference the information that you provide a credit card merchant. Presumably, if you have a credit card company the truth about you, then, corresponds with the information provided on the website. The methods available and used for identification and authentication of people are innumerable, and presumably the higher the value of the transaction authentication methods must be implemented. Integrity Integrity means simply provide a reasonable basis for believing that any electronic signature of a file on a system can not and has not been altered by anyone or anything. The concept is easily understood and the requirement for it is certainly justified. When it comes to paper, it is easy to give everyone a copy, and the differences are easy to find, but with electronic documents, can be difficult to manually or visually, even if the file has been modified. To demonstrate the integrity of electronic signature capture generally use an algorithm of encryption to lock a file once it has been signed. Even the best services continuously validate a file all the way through the process of signing and then create a final version, once all signatures are finalized. Most of the technologies currently used for identification purposes may be more accurate than human DNA. Non-repudiation Fax Consider the illustration. Someone can always say: "This is not my signature" and argue that the signature was false. After all, someone could have put the image of a signature on a document and faxed back to you. The point is, in most cases, you can never be 100% certain the person you are addressing are who they say they are. Even at first hand the operations may be at risk. Identity theft is the fastest growing crime and criminals are not only buying on-line and signing things, go to banks, credit cards and walking facilities in retail. What can I do to help protect companies against fraud and abuse, whether the use of electronic signatures? As a notary the purpose of verifying the signature, electronic signatures may use the methods of verification to ensure the signatories including the purpose and intent of the signature. However, the road to the success of the electronic signature is the careful understanding that the electronic signature street has a minimum of three lanes. Each signatory has a "traffic" between them and the service provider of electronic signature. The channel dedicated to the relationship between the sender and the recipient is just as relevant and important. And 'this relationship which legally define the intention of the signatories to various legal issues. Therefore, combining good business practices, service with a robust electronic signature capture to make the non-repudiation of less than a question. How electronic signatures can help to understand how electronic signatures can help you and your business, we must consider why we want to use first. Electronic signatures offer a wide range of services to all persons involved in a transaction. Reduces the costs associated with the signature file to be cut above. Electronic signatures that can reduce the hard costs such as paper, ink, printer wear, paper clips, pens, shipping and handling, but also allow us to reduce costs, storage, duplication, storage, research, control and monitoring. Overall, electronic signatures can save hundreds of dollars in a single contract for small contracts and thousands or tens of thousands for large contracts. We demonstrate how savings can be realized. The company sends 100 proposals a year, which are about 150 pages. E 'mainly in white and black ink. The client print this 150 page proposal in paper stock 1 and League 2. The proposal was then placed in an envelope for delivery during the night and next day air shipment with a retu envelope provided, which is also the day after the air 3rd Once the client receives the proposal, and read the signs of acceptance, the proposal is then sent to the company as part of the package of 4 nights. Once the proposal for the company, sales and team manager must be informed, which may involve the customer. The proposal must be filed and kept in a safe place. The person working at reception to make three copies of the proposal 5 and distributed to staff, so the original file of the proposal in a filing cabinet 6. So what are the costs? Total costs of using the card = ($ 112.50) x (100) = $ 11,250 (1) 150 + Paper + ink + printer Wear = $ 3. (2) = $ 1.50 Binding (3) Outbound Oveight Shipping = $ 20 (4) Inbound Oveight Shipping = $ 20 (5) 3 x 150 + Ink + Paper + Wear printer = $ 9 (6) 150 pages Using storage govement estimates $ 19 @ = 2 Total employment for the duration of the process = $ 40 2 Days in the best of luck Time Delivery Option $ = Total Cost inconnu paperless transaction = ($ 10) x (100) = $ 1000 @ Work for 15 minutes Total Process = $ 5 Sending electronically file = $ 5 delivery is immediate No Lost opportunity costs = ---------------- ----------------------------- ----- --------------- - --------------------------- Total Use savings or electronic signature of the card = $ 10,250 per year having a technology available to your company to reduce overheads on a single charge of 90%, is attractive to all businesses, especially those that will benefit other sectors. Give a chance for the electronic signature for the protection of the Business Money companies today must take into account the benefits of logistics technology of electronic signatures and how they can consider for their organization. If you have a fax machine, you should certainly have an electronic signature as well. Provide users of electronic signature speed. They are faster and more versatile fax, less expensive than shipping options during the night and the soft and hard cost savings are extraordinary. The electronic signature service can be used on any type of files, including audio, video, photos and text documents. Electronic signatures are also easy to store, monitoring and verification. At the end of electronic signatures will not change your life, but in May that change the way you operate your business from day to day. Just like the fax, which will make you more efficient and help you work faster, and can be the difference that separates you from the competition.